Legal
Effective date: 22 April 2026 · Last reviewed: 26 May 2026
The Keeper's House Chapel International ("TKHCI", "we", "us", or "our") is committed to protecting the personal data of our members and visitors in accordance with the Data Protection Act, 2012 (Act 843) of Ghana and other applicable laws. Where members are resident in the European Economic Area ("EEA"), we also process personal data in accordance with the EU General Data Protection Regulation (GDPR) — see Section 14.
This Policy explains what personal data we collect when you register as a member of TKHCI, why we collect it, how we use and protect it, and what rights you have over your data.
By completing the TKHCI membership registration form, you acknowledge that you have read and understood this Policy and consent to the collection and processing of your personal data as described herein.
The data controller responsible for your personal data is:
For any data protection enquiries, please contact us at the address above and mark your correspondence: "Data Protection — Private & Confidential".
When you register as a member of TKHCI, we collect the following categories of personal data:
| Category | Data Collected |
|---|---|
| Identity | First name(s), last name, gender, date of birth, marital status |
| Contact | Primary phone number, secondary phone number, email address, residential address |
| Professional | Occupation |
| Emergency Contact | Name and phone number of a nominated emergency contact person |
| Church Participation | Preferred service, join date, branch affiliation, ministry group membership, chapel group assignment |
| Attendance | Records of attendance at church services and events |
| Ministry Roles | Worker status, ministry department assignments, clergy role designations (where applicable) |
We process your personal data for the following lawful purposes:
We will not use your personal data for any purpose other than those listed above without obtaining your prior consent.
We process your personal data on the following legal bases under the Data Protection Act, 2012 (Act 843):
For members resident in the EEA, the additional GDPR legal bases that apply are:
Access to your personal data within TKHCI is strictly controlled on a need-to-know basis:
We may disclose your data to third parties only where required by law or where you have given explicit consent.
We retain your personal data for as long as your membership with TKHCI is active. If your membership lapses or is terminated:
You may request earlier deletion of your data subject to the conditions in Section 8 below.
Under the Data Protection Act, 2012 (Act 843), you have the following rights regarding your personal data:
Members resident in the EEA have the following additional rights under GDPR:
To exercise any of these rights, please contact us at info@keepershousechapel.com with the subject line "Data Subject Request". We will respond within 7 days of receiving your request (EEA residents: within 30 days as required by GDPR Article 12).
We have taken appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, or alteration. These measures include:
In the event of a data breach that poses a risk to your rights, we will notify the affected individuals and the Data Protection Commission of Ghana as required by law.
Our online registration form and church website use session cookies strictly necessary for the operation of the form (e.g. preventing duplicate submissions, maintaining form state). We do not use tracking or advertising cookies.
Where a member is under the age of 18, we require that the registration form be completed with the knowledge and approval of a parent or legal guardian. By submitting registration data for a minor, the parent or guardian confirms they have authority to consent on the minor's behalf.
We may update this Policy from time to time to reflect changes in our data practices or applicable law. The current version will always be available on our website. Where changes are material, we will notify members through our usual communication channels.
If you believe we have not handled your personal data appropriately, you have the right to lodge a complaint with the Data Protection Commission of Ghana:
If you are resident in the EEA, you also have the right to lodge a complaint with the supervisory authority in your country of residence. For example, members resident in Finland may contact:
This section applies specifically to members and visitors who are resident in the European Economic Area (EEA), including Finland.
Although TKHCI is headquartered in Ghana, we process personal data of EEA residents in connection with our church membership services. Under Article 3(2) of the GDPR, this means GDPR applies to our processing of your data.
Primary legal basis: We rely on Article 9(2)(d) GDPR — the religious organisation exemption — as our primary basis for processing church membership data. This provision permits a not-for-profit religious body to process personal data relating solely to its own members in the course of its legitimate activities, without requiring separate explicit consent, provided the data is not disclosed outside the organisation without your consent.
International transfers: Your personal data is stored on servers hosted in the European Union. Data may be accessed by TKHCI headquarters staff in Ghana for oversight and reporting purposes. Such access is governed by this Policy and is restricted to authorised personnel only. Ghana is not currently recognised by the European Commission as providing an adequate level of data protection; however, we implement appropriate safeguards through internal data handling policies and access controls.
Your GDPR rights are set out in Section 8 above. To exercise any right, or to raise a concern, contact us at info@keepershousechapel.com with subject line "GDPR Request". We will respond within 30 days.